• Some third-parties may require an ACH or EFT authorization form to be completed.  Requests for University banking information must be submitted via the workflow ACH Authorization Form. The form may also be accessed through Self Service -> Business & Financial Systems -> Financial Systems & Forms.
  • Please complete the form(s) as much as possible, including department contact information, before attaching to the workflow form.
  • Treasury Operations will enter bank account information and obtain an authorized bank signature if required.
  • The workflow path includes Departmental Administrator approval and review by General Counsel. The form initiator can view the progress of their submitted form via Workflow.
  • Once the workflow form completes the routing path, you will receive a notification email and may download the completed & signed form from workflow.
• If no form is required by the sender, please contact treasury-achwires@uiowa.edu to request the proper bank information.
• For electronic payment from non-U.S. payers, please see International Receipts.
• Instruct the third-party initiating the electronic payment to include identifying information in the remittance fields:
  • The name of the recipient and/or recipient department
  • Purpose of the payment
  • Invoice number (if applicable)
• Instruct third-party to use the CTX or CCD+ ACH Standard Entry Class (SEC) code when initiating the payment to allow for additional remittance information
• After receiving payment confirmation from the third-party, the receiving department should complete the payment notification form in SMART.

Details regarding the electronic payments process and how Treasury Operations posts these payments to the GL. Also, directions on how to initiate a payment research request with Treasury Operations.

View additional information regarding Incoming ACH and Wire Payments

In the event the University receives an electronic payment for which the recipient cannot be determined, Treasury Operations will post the unidentified amount to a central holding account. Departments expecting an electronic payment should check the holding account's Transaction Detail Report (TDR) in the EFR portal in Self Service if the payment does not appear in their expected departmental account's TDR.

Payment Details

To obtain additional payment details on electronic payments, simply locate the transaction on the TDR and click on the Journal ID for the transaction in question.

Claiming Payments from the Holding Account

When a receiving department identifies money in the holding account:

For funds that are NOT related to an externally sponsored project (not tracked in a fund 500/510):

Current Fiscal Year

• Create a WebCV journal entry to move funds out of the holding account and into the appropriate departmental account.

Prior Fiscal Year

• Create a General Ledger Journal Entry (GLJE application) standard entry type transaction to move funds out of the holding account to the appropriate departmental account. Please use the original transaction description field and IACT on the holding account MFK line.

For funds that ARE related to an externally sponsored project (tracked in a fund 500/510):

• Grant Accounting must create the journal entry. Contact Grant Accounting (gao-payment-remit@uiowa.edu) for assistance.

Treasury Operations will maintain a list of unidentified receipts, and the list will be distributed on a quarterly basis to Department Administrators and Business Officers, who are then responsible for identifying monies belonging to their Department.

Before the end of the current fiscal year, Treasury Operations will review the list of outstanding payments. Unless restricted, payments received in the prior fiscal year will be transferred to a central account.

Please contact Accounting & Financial Reporting at AFR-ElecFinTrans@uiowa.edu with any questions regarding WebCV or GL Journal Entry usage.  Access to both applications is granted through Workflow-based request forms that are available on the Accounting & Financial Reporting website and select the Financial Systems & Applications menu.